Process

Preliminary

• Set up project file
• Inspect site and assess conditions and constraints
• Confirm clients’ brief and requirements
• Confirm adequacy of budget
• Assess regulations, territorial authority rules, Certificate of Title and consent notices relevant to the site
• Assess sustainability requirements
• Research appropriate materials and technologies
• Select secondary consultants likely to be required (to be engaged by client)
• Arrange for consultant to carry out topographical survey and report to you
• Arrange for consultant to carry out soils testing/geotechnical report and report to you
• Prepare ‘as built’ drawings of existing structures from site measure and TA records

Concept Design

• Sketch drawings (CAD/Manual/Freehand) to explain concept design including:
  • site plan
  • floor plans
  • elevations
  • perspective views

Developed Design

• Review and update brief and budget
• Develop sketch drawings to formalise the design to a point where cost estimates can be obtained 
and Resource Consent applications lodged. The following will be provided:
  • site plan
  • detailed floor plans
  • detailed elevations
  • indicative sections
  • developed perspective views
  • interior perspective views
• Prepare and submit PIM application

Detailed Documentation

• Review and update brief and budget
• Prepare comprehensive documentation as required for Building Consent application and tender
• Coordinate and review secondary consultants’ documentation
• Prepare and submit Building Consent application

Procurement

• Agree with client on preferred method of contract pricing
• Prepare Conditions of Tender, tender instructions and tender submission forms
• Prepare Conditions of Contract
• Assist in selection of tenderers
• Invite contractors to tender
• Respond to queries and provide additional information as required during the tender process
• Receive tenders, analyse for compliance and accuracy and report to client
• Notify successful and unsuccessful tenderers
• Obtain confirmation of contractors’ insurances and bonds
• Obtain confirmation of contractors’ LBP licences (construction, site and sub-trades)

Contract Administration and Construction Observation

• Update documentation to include changes and conditions from Building Consent
• Prepare contract documents for signing by client and contractor
• Make periodic site visits
• Review shop drawings, material samples and contractor submissions
• Respond to requests for information or clarification by client and contractor
• Arrange and attend site meetings, keep and distribute minutes
• Coordinate consultants
• Issue notices for variations
• Assess contractors payment claims and issue payment certificates / payment schedules
• Issue Practical Completion Certificate and defects liability list
• Issue final certificate
• Arrange for client to receive Code Compliance Certification, warranties etc

Fee Structure

Your architecture fees for providing the agreed services may be calculated on a Lump Sum Fee Basis, a Time Charge Fee Basis, a Percentage Fee Basis, or a combination of these depending on the budget, services offered and complexity of the project.